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Intersoft Systems
​News & Articles

Why do you need a Document Management System?

7/22/2015

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Doing More With Fewer People

Everyone is trying to do more with fewer people, and in these times, the need for efficiency is even more critical. Time spent filing, searching for documents, re-filing, and managing the boxes full of archives is time wasted.

This heavy construction firm implemented the Document Management System from the outset. All the staff began using DMS as they learned the system, so now it is second nature to look in DMS when documentation is needed. Everything is being kept in DMS, even non‐accounting related documents, because it makes them easy to store and retrieve.

“After a year’s work there were roughly 40,000 documents stored in DMS. No longer to are people away from their desks trying to locate paperwork; now they are all able to retrieve what they need directly from INTERAC. In fact, all the paperwork is being shredded after it is scanned into DMS, eliminating all the time and expense of filing the steady stream of paper that flows through the office.

We have benefited from DMS in several key ways. Most importantly, the time saved in the accounting process has made it possible to handle the same volume of work with 4 staff instead of 6. That is a significant savings in both time and dollars. Utilizing DMS has made it possible for each of them to remain at their desks instead of spending time at the file cabinets.

The ability to email documents directly from the INTERAC applications makes it quick and easy to send backup information internally as well as to customers and vendors. This has greatly reduced the turn-around time to respond to questions and issues. Emailing also provides a record of what has been sent and when.

Through Terminal Services, even the people in the remote offices are able to retrieve the documents they need, so they no longer need to interrupt someone in the accounting group to help them locate it. This has been another factor in the improved productivity of the accounting team.”

Other Resources:
INTERAC Document Management System White Paper
How Much Does All That Paper Really Cost?
Top 10 Benefits of a Paperless Office

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Remote Scanning Software Explained

7/13/2015

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Picture
Published 6/18/15 by Eyal Barsky, CEO of OCR Solutions, Inc.

Remote scanning has become a software solution for many businesses looking to scan from within a desktop session in Terminal Services, Citrix, and Windows. Simply put, remote scanning software allows a person to scan directly to a remotely hosted application. This can make life very simple around large offices with a constant workload. Remote scanning software is also very user-friendly, running simply in the background of the desktop not interfering with of your computers’ speed or performance. The software must be initially installed and set-up, but then nothing taxing is required for it to work. In fact, to the users there is really no setup time, all they need to do is hit the scan button on the remote application, choose their scan settings and the image appears immediately on the remote server! The scanner you have connected to your desktop would be used as it always was, just with the ability to share documents over a server. Some of the benefits to remote scanning are:
  • The ability to work with any TWAIN-compliant device as well as webcams for imaging and scanning directly into Terminal Server or Citrix hosted applications.
  • The use of effective, lossless compression - Network traffic will not be noticeably slower during the transfer of images. The software compresses the outgoing file along with encrypting it on the sending side and unzip’s the file on the server so quickly it is virtually like scanning on one’s desktop.
  • The allowance of multiple scanners to be network shared - A server can detect individual scanners as long as they are attached to a desktop.
  • The ability to lock scanner settings for network impact limitation - DPI resolution and color are consistent with the software, which also limits network impact.
  • Remote scanning software is universal and works with any international system around the world. There is no limitation whatsoever on foreign language applications.
  • Some organizations use the system to share scanners on a network which is similar to sharing a printer.
With most businesses looking to increase workload in lesser time specifics, remote scanning software can most definitely help with this issue. The software allows businesses to perform daily tasks of cohesion as quickly as a push of a button. If you are looking for a remote scanning solution please consider using VirtualScan,OCR Solution’s most advanced and easy to use remote scanning software. To get your free trial please click on the link above or go to www.ocrsolutions.com

Other Articles:
Desktop Scanning with a Terminal Server
Selecting An Appropriate Scanner

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Intersoft Systems, Inc. 
PO Box 1050, Beaverton, OR 97075
(800) 547-6429  |  sales@intersoftsystems.com
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  • Products
    • INTERAC for Construction
    • INTERAC for General Business
    • INTERAC for Franchises
    • INTERAC for Public Accounting
    • INTERAC Payroll Solutions
  • Services & Support
    • Support Request Form
    • Implementation
  • News & Articles
    • Case Studies
    • Slide Share Articles
  • Contact Us
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