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​News & Articles

Remote Payroll Data Entry for Client Accounting

9/27/2016

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Public Accounting
One of the challenges that many accountants face is accurately capturing employee time for their live payroll clients. INTERAC provides a variety of solutions to this issue. 

Spreadsheet Time Sheets can be a simple but effective way to gather employee time. A time keeper can enter a whole crew’s time into a single sheet and submit the data. Anyone with basic computer skills can act as a time keeper, and it is very easy to review and edit the data for accuracy before it is processed. 

Clients who utilize time clock systems can generally submit their data in spreadsheet format, making it easy to import. Using INTERAC InterLink import/export utilities, data from a spreadsheet is easily imported directly into payroll for processing, eliminating the errors and time spent with manually keying the data in. 

For clients who need a more complete payroll solution, INTERAC offers the Payroll Data Entry application, which is an easy way to offer just the functionality that is needed. It can be run as a stand-alone application at the client site, as a hosted application on a cloud server, or an in-house terminal server, whatever fits the requirements best. 

Payroll Data Entry is ideal for client installations, particularly where they need the ability to process payroll and print checks in-house. Because it is a subset of the actual payroll application, it offers lots of capabilities:
  • It provides complete payroll data entry capabilities because it includes the actual payroll journalizing application. If that is all that the client needs, the transaction files may be submitted for processing.
  • Clients can manage their own employee setup, adding and editing employees as needed.
  • Where appropriate, clients are able to complete the payroll process, printing checks, and disbursing direct deposits. 
  • The system generates the payroll data files for distribution to the General Ledger, but it does not have the ability to post. This prevents posting before they have been reviewed. 
Whatever your situation, INTERAC provides a variety of ways to help streamline your payroll data capture process. 


Other Resources:
Payroll Data Entry Brochure

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Capturing Employee Time for Payroll

8/23/2016

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Payroll Solutions
One of the challenges that many organizations face is accurately capturing employee time for payroll. It can be particularly difficult when workers are spread across multiple locations, or job sites. While it is streamlining the data capture process and maintaining the accuracy of the data are critical, it is also important to find a solution which minimizes the burden on the employees responsible for collecting and entering the data. 

Technology offers a variety of good solutions to address this issue. 

Spreadsheet Time Sheets can be a simple but effective way to gather employee time. Whether you use individual employee time sheets, or have a time keeper enter a whole crew’s time into a single sheet, a spreadsheet can easily capture, organize, and submit the data to the payroll system. Anyone with basic computer skills can enter the data and it is very easy to review and edit the data for accuracy before it is processed. Using INTERAC InterLink import/export utilities, data from a spreadsheet is easily imported directly into payroll for processing, eliminating the errors and time spent with manually keying the data in. 

PC and Mobile Applications have become a popular option in recent years. For situations where employees spend most of their time away from the office, these options may be more effective. INTERAC includes several PC based remote time entry options. 
  • Payroll Data Entry is an excellent option for remote offices or client installations where they need the ability to process payroll and print checks. Because it is a subset of the actual payroll application, it creates the transaction files for processing, eliminating the import step.
  • Job Tracker is designed with the construction job site in mind, allowing the time keeper to submit time for their entire crew from an easy and efficient PC based job cost and equipment cost enabled time entry system.

Time Clocks & Point of Sale Systems are widely used in many businesses. Traditionally time clocks were physical devices which were used to punch in and out. Today’s time clock may be nothing more than a software application on a PC. Many POS systems include the time clock function, allowing employees to punch in and out right from a POS terminal. Virtually any current time clock or POS system will output the data in either CSV, or spreadsheet format, making it easy to import into your payroll system. More advanced systems often have the ability to interface directly with the payroll software, sharing the employee lists and other key setup information. This can be a real time saver, only having to maintain one master employee database.

Whatever your situation, there are a variety of ways to streamline your payroll data capture process with INTERAC. 

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Going Green with INTERAC

7/26/2016

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Going Green
Going Green is more than just being environmentally friendly. It also means saving time and money, which goes right to the bottom line, putting more green in your pocket. While being environmentally responsible is becoming an important part of being a good corporate citizen, there are lots of reasons to take advantage of the various time and money saving features of the INTERAC accounting system. 

Going paperless with the Document Management System
Besides being more environmentally friendly, you can save lots of time, money, and space by eliminating paper from your routine processes. 
  • Automatically generate pdf copies of payroll and AP checks instead of printing paper copies.
  • Automatically email these copies to employees and vendors instead of distributing paper copies.
  • Receive and process electronic invoices from vendors.
  • Submit electronic invoices to your customers.
  • Convert all those boxes of paper in the archives to electronic files and eliminate all the hours of filing and free up that space. 

Taking advantage of Direct Deposit capabilities in both AP and Payroll. 
INTERAC will automatically generate and file the direct deposit statements, and it can even email copies directly to employees or vendors. For employees that don’t utilize traditional banking, the ePayCard service may be an attractive option.

Utilizing the Manager Applications 
Easily share critical information with key team members with direct, view only access to all the data they need from a simple point and click interface. All the manager applications also integrate with the Document Management System to allow users to scan, add, and manage the associated documents. 
  • Job Manager provides direct access to all the Job Cost information, including documentation.
  • HR Manager provides instant access to the wealth of employee information from Payroll.
  • Equipment Manager provides easy access to all your Equipment Cost information and documents.
  • Report Manager provides each user with their own custom menu of INTERAC reports, and it is integrated with the other manager applications for easy access.

E-File your federal and state taxes instead of printing and mailing the forms. INTERAC will generate the necessary upload files for federal and all 50 states. 
​
These a just a few of the ways you can save time and money and become more environmentally friendly. If you would like to learn more about taking advantage of these options, we would be happy to show you how. Give us a call.

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Going beyond the ePayCard with the rapid!Access mobile app.

7/19/2016

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rapid!Access
With the proliferation of smart phone technology, employees have come to expect instant access to all their financial information. Beyond just providing the benefits of the ePayCard option, with rapid!Access, your employees now have easy access to manage their account, right from their phone or tablet. 

In a press statement released by the American Bankers Association (ABA) indicated that “Two in five Americans (39 percent) use a mobile device to manage their bank account at least once per month and nearly half of mobile device owners (45 percent) do so.”

The rapid!Access app is available for both iOS and Android devices, so it is compatible with a wide variety of phones and tablets. If you aren’t already taking advantage of the benefits of the rapid! ePayCard and its mobile access, isn’t it time to reconsider?

Here are a few of the benefits you may be missing:
  • First Time Login/New Card Activation - all with your mobile phone
  • View current balance now with running balance displayed
  • Self Service options to update your password, PIN and personal information
  • Direct Dial - Connect with customer service from the “Contact Us” tab
  • Deposit a check to your card using your smart phone
  • View recent transactions
  • View transaction details
  • Transfer funds
  • Enroll & manage text alerts
  • Locate an ATM and get driving directions to selected ATMs 

Other Resources:
What would PayCards do for your organization?
(Case Study) Wendy’s franchise saves $50,000, achieves 100% e-Pay with rapid! PayCard
INTERAC ePayCard

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A Complete Certified Payroll Solution

4/12/2016

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INTERAC Construction Payroll
​If your company processes payroll in excess of $2,000 for employees working on government funded construction projects, Certified Payroll reporting will be required to comply with the Davis-Bacon Act. To be in compliance, it is important to know the “prevailing wage” rates for the contract, and how to generate and submit the appropriate reports. Your Payroll software plays a critical role in managing this process.
Here are a few things to look for in a certified payroll solution:
  • A Rate File 
    Because there are differing rates based on the locale, as well as the different classifications of work, keeping track of the appropriate pay rates is best automated using a rate file. This will allow the payroll system to define appropriate rates by any combination of job, phase, work classification, and union. Pay rates and fringe benefits for certified jobs are likely to be different from non-certified jobs. 
  • Certified Jobs automatically utilize certified rates. 
    With the rate file implemented, the payroll system automatically selects the appropriate rates based on the defined criteria. This eliminates the need to manually key the appropriate rates and all the potential data entry errors that come with it. There may be cases where an employee is making more than the prevailing rates. The payroll system should be able to compare the employee’s standard rate with the defined certified rates, to select the higher of the two.
  • Certified reporting is included in Payroll
    A construction payroll system must be able to generate the mandatory certified payroll reports for the various agencies. These reporting tools should be integrated, making it a simple part of the routine payroll process.

If you are struggling with certified payroll requirements, we would invite you to let Intersoft Systems show you how the INTERAC Construction Payroll System can make it easy. Our Construction Payroll system is tailored to the unique requirements of the construction trades and integrates with our complete INTERAC Construction Accounting System.

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Employee Payroll Deduction Management Made Easy

3/8/2016

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Payroll Deduction Management
If managing payroll deductions is an ongoing nightmare every pay period, let us show you how you can automate the process with INTERAC Payroll Deduction Management System. 

​The integration between Payroll and Accounts Payable allows the system to automatically allocate each employee’s deductions to the appropriate vendors, consolidating them for payment through the standard accounts payable process. It is all built into INTERAC, so it is easy to set up and manage.

Assign each payroll deduction to the appropriate accounts payable vendor.
  • Federal, state, and local taxes
  • Insurance and benefits
  • Garnishments and child support

Payroll automatically consolidates all the deduction transactions and submits them to the assigned vendors in accounts payable.
  • Common deductions may be assigned to all employees. 
  • Unique deductions may be assigned to individual employees, as needed.
  • Many deductions can be set to calculate automatically, not requiring any further data entry during the payroll process.

Utilize the typical accounts payable process to disburse the payments to each vendor.
  • Utilize direct deposit with vendors to further automate the process.
  • The Document Management System will automatically store a copy of the check or direct deposit statement in the vendor file.
  • Accounts Payable will also generate the standard direct deposit file for Electronic Child Support Payment for upload.

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Affordable Care Act Reporting

1/26/2016

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1095-C
​Firms responsible for payroll processing are also likely to have been impacted by the new Affordable Care Act reporting requirements. While the IRS has issued an extension of the due dates for 2015 ACA reporting, the requirements must still be met. 

If you are dealing with the reporting changes mandated by the Affordable Care Act (ACA), it is also likely that you still have some questions. The answers to several of the most common questions were provided by Iris Tilley in her article “IRS Releases Final 2015 ACA Reporting Forms and Instructions”.

To comply with these filing requirements, Intersoft has implemented a number of changes to the INTERAC Payroll system. 
  • New fields added to the employee master file record to store all of the information that is required on the 1095 forms.
  • Information can be added manually into the employee record using the Master File Maintenance program.
  • Information can also be imported into the employee’s record from an Excel or CVS file using Interlink Master Import.
  • Year end 1094 and 1095 forms will be produced through the Complete Laser Forms software. Pre-printed forms will not be supported. 

​Compiling Employee’s Data
To simplify the initial setup, spreadsheet templates may be used to import both the employee’s information and the covered individuals (dependents) information. For your convenience, Intersoft has made sample templates and instructions available for download. Contact Intersoft Systems support to request a copy.

Laser 1094 and 1095 Forms
INTERAC Payroll will generate the forms as part of the Laser Forms package. If you currently license that product the required forms are included. To add the Laser Forms Package to your INTERAC system, complete and submit your order.

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Managing Documents Using INTERAC Manager Apps

12/15/2015

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Picture
The INTERAC manager applications, HR Manager, Job Manager and Equipment Manager are excellent reporting tools, particularly for non-accounting users, but they also offer the ability to manage related documentation.
 
Each of these manager applications includes the ability to view, scan, and add documents through their integration with the Document Management System.
  • HR Manager provides access to manage all sorts of documents associated with the employee master record.
  • Job Manager handles documents linked to the job master record, like contracts, and change orders as well as documents linked to the transactions, for things like the invoices for materials, and subcontractors.
  • Equipment Manager allows users to manage all the equipment related documentation from the Equipment Cost system.​
Click here for a quick overview of these document management features.

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Time To Order Tax Forms

12/8/2015

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Picture
It's that time of year again. With the holiday season upon us, and the end of the year approaching, it is time to begin preparing for year-end tax filing. In addition to the W2 and 1099, you may also be required to provide the new ACA 1095 forms this year. Get ahead of the game and order your forms early. 

For our INTERAC users, Intersoft Systems recommends ordering your forms supplies from CFI. Following are links to their compatible forms:
  • Complete Laser W2 stock
  • Complete Laser 1099 stock
  • Complete Laser ACA 1095 stock

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IRS Releases Final 2015 ACA Reporting Forms and Instructions

10/13/2015

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Written by IRIS TILLEY (Barran Liebman LLP) - 9/22/15

As many employers are all too aware, ACA reporting has been looming on the horizon for some months now. However, preparations have been exceedingly difficult because employers have been left only with draft forms and outdated instructions as a framework for their planning. On September 17, 2015, the IRS finally remedied this situation by issuing final reporting forms and instructions for 2015. While these final forms and instructions are filled with typical IRS minutia, we have summarized the top takeaways here (along with a little background information to set the stage).
  1. What is ACA reporting, and does it matter to my company?
    Today, references to ACA reporting relate to a set of forms the IRS is using to enforce the tax penalties under the ACA. This reporting is separate from and in addition to the IRS’s mandate that larger employers report the cost of some health coverage on employees’ Forms W-2. Instead of reporting only the cost of coverage, this reporting is used by the IRS to determine which employers are offering health coverage to their full-time employees and which individuals had health coverage in a given year. Through the reported information, the IRS plans to enforce the individual mandate, which requires individuals to maintain health coverage or pay a tax, and the employer mandate, which penalizes applicable large employers (ALEs) who do not offer health coverage to a sufficient number of their full-time employees or offer coverage that is either unaffordable or insufficient. Employers with an average of 50 or more full-time and full-time equivalent employees on business days in the proceeding calendar year (i.e., applicable large employers or ALEs) and all employers with self-insured plans are required to report. For the upcoming reporting cycle, this means that employers with a sufficient employee count in 2014 have an obligation to report information related to the offers of health coverage they made to full-time employees in 2015. Employers with insured plans are not required to report whether an employee or his or her dependents actually enrolled in coverage; that information is left up to the insurers to report. ALEs with self-insured plans will report both offers of coverage and enrollment information. Smaller employers with self-insured plans will only report actual enrollment.


  2. Isn’t the IRS going to delay this reporting again? 
    No, the IRS is not likely to delay reporting again. It has stated that it will not impose penalties where an employer makes a good faith effort to comply, but the IRS’s affirmative step in releasing final forms and instructions signals that employers will not see an additional delay in reporting requirements.


  3. When are the forms due? 
    The forms are due in early 2016 for offers of coverage made in 2015. Employers will distribute Form 1095-C to employees on a W-2 schedule, which is February 1, 2016 for 2015 forms. Form 1094-C is a transmittal form which will not go to employees but which will go to the IRS. Both Forms 1094-C and 1095-C will go to the IRS on the same schedule in February or March of 2016, depending upon whether the employer or insurer files the forms electronically.


  4. Are the final forms different from the draft forms? 
    A few boxes have been moved around from their positions on the draft forms, but the final forms are not substantively different than the draft forms.


  5. What do the final instructions do with HRA Reporting? 
    The final instructions clarify that employers sponsoring both an insured major medical plan and a health reimbursement arrangement (HRA) do not need to issue separate forms for each of these offerings. The prior instructions indicated the opposite.


  6. Do I really need to report COBRA offers of coverage? 
    Whether COBRA is a reportable offer of coverage depends on whether an employee has terminated employment. Where an employee has terminated employment, the final instructions clarify that an employer would not report that it had offered coverage to an employee in a given month based solely on COBRA coverage. However, where an employee is an ongoing employee who lost health coverage due to a reduction in hours, COBRA would be reported.
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The Affordable Care Act & INTERAC Payroll

10/6/2015

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The Affordable Care Act (ACA) has mandated major changes to the reporting requirements of companies that process payroll. 
Intersoft has been working on changes to INTERAC to comply with the filing requirements 2015. These changes are included in the new INTERAC.NET program which began shipping in September.

The following updates were made to INTERAC Payroll to comply with the ACA reporting requirements:
  • New fields added to the employee master file record to store all of the information that is required on the 1095 forms.
  • Information can be added manually into the employee record using the Master File Maintenance program.
  • Information can also be imported into the employee’s record from an Excel or CVS file using Interlink Master Import.
  • Year end 1094 and 1095 forms will be produced through the Complete Laser  Forms software. Pre-printed forms will not be supported.  (Laser Forms license required - Laser Forms Package Order)

Compiling Employee’s Data
Spreadsheet templates may be used to import both the employee’s information and the covered individuals (dependents) information. For your convenience, these templates and instructions are available for download. Contact Intersoft Systems support to request a link.

Laser 1094 and 1095 Forms
The forms will be produced as part of the Laser Forms package. If you currently license that product you will receive those forms as part of the year end update. Complete the Laser Forms Package Order to add this option to your INTERAC system.
ACA Setup
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Prevent Check Fraud with Positive Pay!

9/22/2015

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Positive Pay
If you have experienced check fraud, you will appreciate the value of positive pay account reconcilement.

You don’t need be one of the victims of check fraud which impacts corporate America every year. Criminals too often accomplish their mission is by counterfeiting or changing valid checks that were written on corporate accounts. When checks are presented to the bank for payment, if the bank can’t visually see a problem with the check, they have no way of determining that it has been altered, or what the original information should have been. 

In response, most banks have implemented electronic reconcilement programs, allowing companies to provide their bank with a file containing a complete list of their valid check data. If the check is not in the file, it doesn’t clear the bank! This virtually eliminates the problem of stolen or counterfeited checks. INTERAC software includes positive pay capabilities in both Accounts Payable and Payroll, so users can take advantage of this powerful security feature.

Positive pay can save both the money and time lost in dealing with check fraud. If you have experienced it, you understand. If you haven’t experienced it yet, it’s only a matter of time. Take full advantage of this important security measure and protect your company.

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The Great Payroll Debate - Services vs. Software

6/15/2015

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Services vs Software
3 Things to Consider When Choosing Between Payroll Software and Outsourcing
Excerpted from the article published on Wednesday, August 27, 2014 by Adam Bluemner (Find Accounting Software)

How do you break the deadlock in the in-house payroll versus outsourcing debate?

There’s no shortage of case studies sponsored by payroll software providers demonstrating ROI from in-house payroll. On the other side of the coin, you’ll find plenty of detailed surveys and whitepapers showing you outsourcing is the best value proposition. Adding it up, it’s easy to be puzzled by the stalemate. There’s compelling points from both camps, but also the same frustrating tendency toward all-or-nothing conclusions.
 
The reality is this: There are instances where the best option is outsourcing and there are others where it is software. It simply depends on your unique situation.

Figuring out which approach is right for you, therefore, isn’t about divining whether payroll software or payroll outsourcing providers have the most credible overall position. It’s simply a matter of working logically through how each of the core elements of the decision relates to your specific context.

There are 3 critical angles you need to consider when choosing between in-house, software-based payroll and outsourcing: your skillset, your risk tolerance, and the unique cost calculation for your situation.

Skillset
If you don’t have payroll processing skills on staff already, that can be a pretty compelling reason to start your evaluation leaning toward outsourcing. (read more)

Risk tolerance
Every business wants to minimize risk. The risk management element of determining whether to outsource payroll is an important part of the decision. (read more)

Cost
As with any outsourcing decision, it’s critical to apply the real dollar value of your time to the calculation. In fact, there’s no way you can make an educated cost decision on whether to opt for software or services without first quantifying the value of your time and the amount each solution will save you. (read more)

(read the full article at Find Accounting Software)

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What would PayCards do for your organization?

4/7/2015

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Picture
The rapid! PayCard offered by Intersoft provides your company with one of the most comprehensive paycard benefit and ePayroll programs designed for employers choosing to convert to electronic delivery of payroll. The ePayStub and online W2 forms provide multiple outlets for employees to view their electronic statements and tax documents. Your company can expect to see immediate savings and realize increased efficiency by eliminating distribution of regular paychecks and wage statements.

  • ePayCard serves to reduce expenses and provide a new employee benefit. 
  • rapid! PayCard — convert all eligible employees over to standard direct deposit which goes directly to their personal Visa paycard account.
  • ePayStub — Provide paystubs electronically to all employees and eliminate paystub distribution.
  • eW2 — Reduce your company’s requirement to mail paper W2s by providing electronic access.

Learn More:
ePayCard Intro
Wendy’s Franchise saves $50,000, achieves 100% e-Pay with rapid! PayCard

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It's Almost Time for W2 & 1099 Forms

12/1/2014

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W2 Form
In the all the hustle and bustle of the holiday season and year-end, don't forget to order your tax forms, and the INTERAC Laser Forms package for 2014. 

You may choose to use either the 2-up or 4-up W2 forms, and remember, with the INTERAC Laser Forms package, you only need the blank cut sheet forms, not the pre-printed version. To further automate the whole process, you might even consider the self-mailer forms and a sealer/folder machine. 


Intersoft recommends our forms partner Computer Forms, Inc. as a reliable source for all your INTERAC related forms. 

Available Laser Tax Forms
  • W2 – 2-Up, 4-Up, and 4-Up self-mailer
  • W3
  • 1099-MISC- 2-Up and 4-UP self-mailer, 1099-INT, 1099-DIV, 1099-PATR, 1099-OID, 1099-R
  • 1096
  • 941 & Schedule B, 941-V
  • 940, 940-V
  • 943
  • 944, 944-V

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Is your software causing problems instead of solving them? 

8/12/2014

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Software Problems
If your software is causing problems instead of solving them, it may be time to reevaluate. 

Getting critical management information to key team members in a timely and useful format is a primary function of an accounting system. That’s one of the reasons that there are so many different solutions, each tailored to a specific industry. With all the changes in technology in recent years, what are some of the key problems that your accounting system should be solving?

INTERAC Solutions to common problems

Automating the payroll process for employees who don’t use traditional bank accounts through ePayCard services. From the Payroll perspective, it works just like direct deposit. Employees have instant access to their money and all the advantages and convenience of a debit card. It doesn’t require them to have a checking account, or pay the fees of a check cashing service. For the employer, the savings in time and distribution expenses can be significant.

Simplify the management and payment of payroll taxes, garnishments, and child care deductions that are required when you have employees. The Payroll Deduction Management System, which is part of the INTERAC Payroll suite, automates this whole process. It accumulates the deductions from each employee and sends them to the appropriate vendors in Accounts Payable, allowing you to easily disburse the funds as part of your regular accounts payable check writing process.

 Eliminate check fraud by utilizing Positive Pay with your bank. Most banks offer this service which allows you to upload the check information for each check run directly to your bank. This allows them to verify checks as they are processed, assuring that they are being paid to the correct payee, and for the appropriate amount. It only takes one experience with check fraud to appreciate the value of Positive Pay account reconcilement.

Utilize the electronic Document Management System to provide instant access to all sorts of important documentation which is linked to the appropriate records in the system. This makes it easy to find the appropriate documents when you need them, and they can be made available to remote workers. Not only will you save time filing, refiling, and searching for documents, you can eliminate the costs associated with maintaining the cabinets and rooms full of paper archives.

For the construction trades getting timely Job Cost information to the key project management personnel is critical. INTERAC Job Manager puts all that information only a few mouse clicks away with easy access to all the information and documentation, so management can make informed decisions along the way.

An accounting system should make it easy for management to extract the information they need to make informed decisions. With solutions like INTERAC Report Manager, each user gets their own customized library of reports which they can execute on demand. This puts all the management data they need only a few mouse clicks away. There is no need to interrupt someone in accounting to get the information.

These are just a few of the things to consider. If your system is part of the problem and not the solution, give us a call.



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Taxes, Garnishments, and Child Support, Oh My!

7/15/2014

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Payroll Deduction Management System
Automating the processing and disbursement of employee payroll deductions using the INTERAC Payroll Deduction Management System:

Assign each payroll deduction to the appropriate accounts payable vendor.
  • Federal, state, and local taxes
  • Insurance and benefits
  • Garnishments and child support

Payroll automatically consolidates all the deduction transactions and submits them to the assigned vendors in accounts payable.
  • Common deductions may be assigned to all employees. 
  • Unique deductions may be assigned to individual employees, as needed.
  • Many deductions can be set to calculate automatically, not requiring any further data entry during the payroll process.

Utilize the typical accounts payable process to disburse the payments to each vendor.
  • Utilize direct deposit with vendors to further automate the process.
  • The Document Management System will automatically store a copy of the check or direct deposit statement in the vendor file.
  • Accounts Payable will also generate the standard direct deposit file for Electronic Child Support Payment for upload.             

If managing payroll deductions is an ongoing nightmare every pay period, let us show you how you can automate the process with INTERAC Payroll Deduction Management System. 

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Certified Payroll Made Easy

6/24/2014

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Certified Payroll
If your company processes payroll for any employees working on government funded construction projects, the Davis-Bacon Act will almost certainly become a requirement for your payroll processing. It applies to contractors or subcontractors working on federally funded or assisted contracts in excess of $2,000.

To be in compliance, it is important to know what the “prevailing wage” rates are for the contract, and how to generate and submit the appropriate reports. Payroll software will play a critical role in managing and streamlining this entire process. Following are a few things to look for in a payroll solution:

Rate File
Because there are differing rates based on the locale, as well as the different classifications of work, keeping track of the appropriate pay rates is best automated using a rate file. This allows the payroll system to set up the appropriate rates by any combination of job, phase, work classification, and union. Pay rates and fringe benefits for certified jobs may be different from non-certified jobs.

Jobs which are designated certified automatically utilize certified rates.
With the rate file implemented, the payroll system selects the appropriate rates based on the defined criteria. This eliminates the need to manually key the appropriate rates and all the data entry errors and corrections that come with it. In cases where an employee may be making more than the prevailing rates, the payroll system should also be able to compare the employee’s standard rate with the defined certified rates to select the higher of the two.

Certified reporting is included in the Payroll reporting system.
A construction payroll system must be able to generate the mandatory certified payroll reports for the various agencies. These reporting tools should be integrated, making it a simple part of the routine payroll process.

If you are struggling with certified payroll requirements, we would invite you to let Intersoft Systems show you how the INTERAC Payroll System can make it easy. Our Construction Payroll system is tailored to the unique requirements of the construction trades and integrates with our complete INTERAC Construction Accounting System.


Additional Resources:
INTERAC Construction Payroll
Davis-Bacon Act (Wikipedia)
Prevailing Wage (Wikipedia)
Wage & Hour Division for WH-347 Instructions
Federal Davis-Bacon Act Rates

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Eliminate Check Fraud!

4/11/2014

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Positive Pay
You only need to experience the problems caused by check fraud once to appreciate the value of utilizing positive pay account reconcilement with your bank.

Every year millions of dollars are stolen or embezzled from corporate America. One way the criminals accomplish their mission is by counterfeiting or changing valid checks that were written on corporate accounts. Another problem confronting companies is stolen blank check stock. When checks are presented to the bank for clearing, if the bank can’t visually see a problem in the appearance of the check, they have no way of determining that it has been altered and what the original information should have been.

In response, a program has been implemented by banks allowing companies to provide their bank with a file containing a complete list of their valid check data. If the check is not in the file, it doesn’t clear the bank! This virtually eliminates the problem of stolen or counterfeited checks. INTERAC software includes positive pay capabilities, so users can take advantage of this powerful security feature.


  • Accounts Payable and Payroll utilize Positive Pay to help prevent bank fraud.
  • Checks written in Accounts Payable and Payroll are automatically recorded in a file that is uploaded to the bank for clearing verification.
  • Different banks use their own specific file format, so the accounting system needs to know which format to use. INTERAC already supports a variety of banks and new formats are added as needed.

Positive pay doesn’t cost anything to implement, but it can save the money and time lost in dealing with check fraud. If you have experienced it, you understand. If you haven’t experienced it yet, it’s only a matter of time. Take full advantage of  this important security measure and protect your company.

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Wendy’s franchise saves $50,000, achieves 100% e-Pay with rapid! PayCard

2/21/2014

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Rapid Pay Card
 ePayCard Success Story - Western Restaurants

Overview
With 65% of its employees lacking bank accounts, Western Restaurants needed a way to deliver pay that was as flexible as paper checks but easier and less costly to distribute. 

Western Restaurants is a Wendy’s franchise based in Louisville, Kentucky. With 52 locations across Kentucky, Illinois, Tennessee and Virginia, the franchise employs roughly 1,650 workers.
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