Going Green is more than just being environmentally friendly. It also means saving time and money, which goes right to the bottom line, putting more green in your pocket. While being environmentally responsible is becoming an important part of being a good corporate citizen, there are lots of reasons to take advantage of the various time and money saving features of the INTERAC accounting system. 

Going paperless with the Document Management System
Besides being more environmentally friendly, you can save lots of time, money, and space by eliminating paper from your routine processes. 

• Automatically generate pdf copies of payroll and AP checks instead of printing paper copies.
• Automatically email these copies to employees and vendors instead of distributing paper copies.
• Receive and process electronic invoices from vendors.
• Submit electronic invoices to your customers.
• Convert all those boxes of paper in the archives to electronic files and eliminate all the hours of filing and free up that space. 

Taking advantage of Direct Deposit capabilities in both AP and Payroll. 
INTERAC will automatically generate and file the direct deposit statements, and it can even email copies directly to employees or vendors. For employees that don’t utilize traditional banking, the ePayCard service may be an attractive option.

Utilizing the Manager Applications 
Easily share critical information with key team members with direct, view only access to all the data they need from a simple point and click interface. All the manager applications also integrate with the Document Management System to allow users to scan, add, and manage the associated documents. 

• Job Manager provides direct access to all the Job Cost information, including documentation.
• HR Manager provides instant access to the wealth of employee information from Payroll.
• Equipment Manager provides easy access to all your Equipment Cost information and documents.
• Report Manager provides each user with their own custom menu of INTERAC reports, and it is integrated with the other manager applications for easy access.

E-File your federal and state taxes instead of printing and mailing the forms. INTERAC will generate the necessary upload files for federal and all 50 states. 
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These a just a few of the ways you can save time and money and become more environmentally friendly. If you would like to learn more about taking advantage of these options, we would be happy to show you how. Give us a call.

​Firms responsible for payroll processing are also likely to have been impacted by the new Affordable Care Act reporting requirements. While the IRS has issued an extension of the due dates for 2015 ACA reporting, the requirements must still be met. 

If you are dealing with the reporting changes mandated by the Affordable Care Act (ACA), it is also likely that you still have some questions. The answers to several of the most common questions were provided by Iris Tilley in her article “IRS Releases Final 2015 ACA Reporting Forms and Instructions”.

To comply with these filing requirements, Intersoft has implemented a number of changes to the INTERAC Payroll system. 

• New fields added to the employee master file record to store all of the information that is required on the 1095 forms.
• Information can be added manually into the employee record using the Master File Maintenance program.
• Information can also be imported into the employee’s record from an Excel or CVS file using Interlink Master Import.
• Year end 1094 and 1095 forms will be produced through the Complete Laser Forms software. Pre-printed forms will not be supported. 

​Compiling Employee’s Data
To simplify the initial setup, spreadsheet templates may be used to import both the employee’s information and the covered individuals (dependents) information. For your convenience, Intersoft has made sample templates and instructions available for download. Contact Intersoft Systems support to request a copy.

Laser 1094 and 1095 Forms
INTERAC Payroll will generate the forms as part of the Laser Forms package. If you currently license that product the required forms are included. To add the Laser Forms Package to your INTERAC system, complete and submit your order.

An accounting system is only as good as the information you can get out of it. Report Manager makes your INTERAC reports library readily accessible to those who need the critical management data, without requiring them to have access, or learn to use the rest of the accounting applications.
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Customizable Reports Menus
Each user gets their own custom menu of reports. They only see the reports that are authorized, so they don’t have to sort through the entire library to find the reports they need. Report Manager groups the reports by source application, like payroll, or accounts payable, making it easy to locate the one you need. Adding and removing reports is also very easy.

Instant Access
Instead of having to interrupt someone in the accounting department every time an updated report is needed, each user can execute any of their reports on demand. Reports will always be current, using the most recent data from accounting, and there is always the option to set special data filters on the reports at run time.

Security Controlled Access
INTERAC security settings control which users have access to Report Manager. Easily select which reports each user is allowed to see. Select first by application and within the application, which specific reports are to be enabled. The lists are easy to set up and maintain, so even non-accounting users can always have access to the data they need.

Here is the link to a brief Report Manager video overview to illustrate how it works.