Intersoft Systems, Inc.
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Intersoft Systems
​News & Articles

Streamlining Accounts Payable Invoice Approvals

8/19/2015

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Why do you need a Document Management System?
     To Streamline the Accounts Payable Invoice Approvals Process

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A heavy civil and industrial general contractor providing new construction, plant maintenance and turnaround services to a diverse range of industries was searching to improve on the time spent matching AP invoices with PO’s and receiving documents to verify and approve them for payment.

“The primary issue addressed by the Document Management System was the need to manage the Accounts Payable process at the main office in a timely fashion, while having the appropriate field staff review and approve the invoices for payment. Implementing the Document Management System eliminated the need to keep copies of the documents in the field offices, which made it possible for vendors to submit their invoices directly to the accounting office for payment. This significantly streamlined the entire Accounts Payable process. Now the accounting staff have immediate access to all the documents from within the INTERAC applications, so they never have to leave their desk to find what they need.

Area managers and supervisors are now able to review all their invoices through Job Manager, significantly reducing calls and interruptions in the accounting office. All the documentation they need is now directly accessible to them through their Job Manager connection. There is no longer any need to keep copies of everything in the field offices.”

Other Resources

INTERAC Document Management System White Paper
Avoiding Overpayment of Invoices
Doing More With Fewer People

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Intersoft Again Named Premier Partner for Canon

8/14/2015

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Intersoft Systems is proud to have been named a Premier Partner for Canon imageFORMULA scanners again for the 2nd quarter. Canon scanners have proven to be an excellent choice to integrate with the INTERAC Document Management System. Should your organization be in the market for scanning solutions, we would be happy to assist.

How much does all that paper really cost? You might be surprised at what you are spending to create and maintain all those paper archives. We are finding that the ROI that comes from implementing the Document Management and scanning solution will be even greater than you expect. 

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What Will A Document Management System Do For You?

8/4/2015

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AP Invoice
Avoiding Over Payment of AP Invoices

A large steel erection company, was looking for a way to increase accuracy and prevent over payment of Accounts Payable invoices by providing access to all the relevant documentation to project managers and the management team so that numbers could be verified prior to payment.

“We’ve seen the most benefits from DMS in scanning our AP invoices. Because the invoices are scanned at the time they are keyed, any Project Manager can view the invoices at any time through Job Manager. They can compare prices and quotes from the past, check delivery dates, etc. Even though it was possible to verify this info in the past, it required walking back to AP, pulling a specific invoice and check copy and researching at that point. Therefore, seldom did anyone take the time or effort to do this. With DMS, there is no doubt we’ve saved significantly by scanning the invoice copies. The owner enjoys reviewing scanned invoice copies periodically in his down time to ensure we are receiving accurate pricing on such items as rentals, fuel, and material.”

Other Resources

INTERAC Document Management System White Paper
Selecting an appropriate scanner
Going Green with INTERAC

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Intersoft Systems, Inc. 
PO Box 1050, Beaverton, OR 97075
(800) 547-6429  |  sales@intersoftsystems.com
  • Products
    • INTERAC for Construction
    • INTERAC for General Business
    • INTERAC for Franchises
    • INTERAC for Public Accounting
    • INTERAC Payroll Solutions
  • Services & Support
    • Support Request Form
    • Implementation
  • News & Articles
    • Case Studies
    • Slide Share Articles
  • About Intersoft
  • Contact Us