Intersoft Systems, Inc.
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Intersoft Systems
​News & Articles

Going Green with INTERAC

7/26/2016

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Going Green
Going Green is more than just being environmentally friendly. It also means saving time and money, which goes right to the bottom line, putting more green in your pocket. While being environmentally responsible is becoming an important part of being a good corporate citizen, there are lots of reasons to take advantage of the various time and money saving features of the INTERAC accounting system. 

Going paperless with the Document Management System
Besides being more environmentally friendly, you can save lots of time, money, and space by eliminating paper from your routine processes. 
  • Automatically generate pdf copies of payroll and AP checks instead of printing paper copies.
  • Automatically email these copies to employees and vendors instead of distributing paper copies.
  • Receive and process electronic invoices from vendors.
  • Submit electronic invoices to your customers.
  • Convert all those boxes of paper in the archives to electronic files and eliminate all the hours of filing and free up that space. 

Taking advantage of Direct Deposit capabilities in both AP and Payroll. 
INTERAC will automatically generate and file the direct deposit statements, and it can even email copies directly to employees or vendors. For employees that don’t utilize traditional banking, the ePayCard service may be an attractive option.

Utilizing the Manager Applications 
Easily share critical information with key team members with direct, view only access to all the data they need from a simple point and click interface. All the manager applications also integrate with the Document Management System to allow users to scan, add, and manage the associated documents. 
  • Job Manager provides direct access to all the Job Cost information, including documentation.
  • HR Manager provides instant access to the wealth of employee information from Payroll.
  • Equipment Manager provides easy access to all your Equipment Cost information and documents.
  • Report Manager provides each user with their own custom menu of INTERAC reports, and it is integrated with the other manager applications for easy access.

E-File your federal and state taxes instead of printing and mailing the forms. INTERAC will generate the necessary upload files for federal and all 50 states. 
​
These a just a few of the ways you can save time and money and become more environmentally friendly. If you would like to learn more about taking advantage of these options, we would be happy to show you how. Give us a call.

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Managing Documents Using INTERAC Manager Apps

12/15/2015

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Picture
The INTERAC manager applications, HR Manager, Job Manager and Equipment Manager are excellent reporting tools, particularly for non-accounting users, but they also offer the ability to manage related documentation.
 
Each of these manager applications includes the ability to view, scan, and add documents through their integration with the Document Management System.
  • HR Manager provides access to manage all sorts of documents associated with the employee master record.
  • Job Manager handles documents linked to the job master record, like contracts, and change orders as well as documents linked to the transactions, for things like the invoices for materials, and subcontractors.
  • Equipment Manager allows users to manage all the equipment related documentation from the Equipment Cost system.​
Click here for a quick overview of these document management features.

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Using Work Orders to Streamline Equipment Maintenance

11/21/2014

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Work Order
For users of the INTERAC Equipment Cost system, we want to be sure that you are aware that it includes an integrated work order system to help manage equipment maintenance. It is quick and easy to generate work orders for the shop which outline the service to be performed, the anticipated parts required, and even the mechanic assigned to do the work.

Description of Work
The work order header includes a free form description which allows you to clearly define the maintenance to be performed.

Repair Parts
Equipment Work Orders can utilize items from either the purchased parts file in Equipment Cost, or the INTERAC Inventory system. This makes it easy to select the appropriate parts for the maintenance and it prints them on the work order to avoid any confusion.

Labor
You can pre-assign a mechanic or service technician to perform the maintenance and estimate the hours required to complete the work. The system will calculate the labor cost based on the hours times the rate.

Miscellaneous Items
Work orders will also accommodate miscellaneous items for things other than parts and labor.

These work orders can be marked up by the service mechanic and then used to enter the maintenance updates into Equipment Cost. They can be linked to that piece of equipment in the Document Management System, making the documentation readily available in both Equipment Cost and Equipment Manager.

If you are not already taking advantage of this feature, we would encourage you to give it a try. It could improve the accuracy of your maintenance reporting and help to streamline the process at the same time. 


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Intersoft Systems, Inc. 
PO Box 1050, Beaverton, OR 97075
(800) 547-6429  |  sales@intersoftsystems.com
  • Products
    • INTERAC for Construction
    • INTERAC for General Business
    • INTERAC for Franchises
    • INTERAC for Public Accounting
    • INTERAC Payroll Solutions
  • Services & Support
    • Support Request Form
    • Implementation
  • News & Articles
    • Case Studies
    • Slide Share Articles
  • About Intersoft
  • Contact Us